2025 Mobility 21 Summit Exhibitor Form

• If your company would like a booth, please fill out the information below and submit by July 21, 2025.

• If your company does not want a booth, please fill out the Waive Expo Booth Confirmation form and submit by July 21, 2025.

Serena Nguyen
Summit@mobility21.com | (949) 670-0096

All sponsorships include one exhibitor-only registration, which includes:

• One company representative admission to the Expo only
• A boxed lunch
• Day-of self-parking
• Does not include $50 Disney voucher

Additional exhibitor-only registrations may be purchased at https://cvent.me/l4vPlB

Complimentary day-of self-parking is available to Summit attendees. Please let the parking attendant know you are parking for the Mobility 21 Summit and follow parking instructions. Overnight hotel guests are subject to a self-parking fee of $40, or $70 for valet.

Breaks will be provided during the following times:
• 7:30 a.m. – 8:45 a.m. Breakfast served in the Expo Hall
• 10:15 a.m. – 10:45 a.m. Morning networking break
• 1:15 p.m. – 1:30 p.m. Afternoon networking break #1
• 2:30 p.m. – 3:00 p.m. Afternoon networking break #2

Each Expo booth will include:

• One six-foot table
• Two chairs
• Draped table cover (color is black)

Please note, due to hotel regulations, exhibitors may not serve outside food and beverage at their booths. Candy dishes are permitted.

Table displays are encouraged. If your display is full-sized, it must not be wider than the six-foot table.

Floor displays can be placed behind your table, but must be within the footprint of your booth.

All booths may begin set-up at 6:00 a.m. on the day of the Summit.

No booth set-up will be permitted the day before the Summit.

All booths may be broken down immediately following the Summit from 4:00 p.m. – 6:00 p.m.

If you are staying overnight at the Disneyland Hotel, you may ship your booth materials directly to the hotel. If you are not staying overnight at the hotel, please do not ship your materials.

Booth materials that are shipped can be received at the hotel starting September 9 or by COB September 10. Please ship packages via a traceable means. Shipped materials are subject to Disneyland Resort’s handling fees.

Shipments should be sent to arrive on Sept. 9 or 10. If you ship your items the day before the Summit, the hotel cannot guarantee it will be enough time to go through their shipping and receiving process and then get to the bell desk. Items shipped to the hotel should be picked up at bell services. At the end of the conference, arrangements should be made to ship items no more than 3 days after teardown date. Storage charges will be applied to shipments held more than 3 days.

Exhibitors picking up packages from bell services are charged $11 per box. Items not to exceed 60 lbs. or 130 inches total dimensions (girth & height). Items requiring special handling will be charged accordingly. Handling fees are charged to your hotel guest room.

Addressing your shipping labels
Attn: Guest Name (The person who will be accepting the box/package on site)
Mobility 21 – Sept. 12, 2025
Disneyland Hotel
1150 W. Magic Way
Anaheim CA 92802

Handling of incoming items includes: Receiving item from carrier, up to 3 days of storage, delivery to the proper location inside the resort, pick up of packed items after the event, up to 3 days storage and placing items with carrier for shipment.

If you only have a few boxes:
Exhibitors with only a few boxes should park in the complimentary self-parking lot then walk to the Exhibit Hall. If you choose to valet, you will be charged for valet parking in addition to $11 per box transported via bell services.

If you have large items:
Exhibitors with large items to unload i.e.: furniture and other items will be required to go to the Disney security checkpoints for vehicle inspections. Exhibitors utilizing the vehicle inspections will be provided a map with instructions and time slots for unloading and loading. Use of the loading dock will incur exhibitor fee of $11/item inbound and outbound.

If you checked above that you will use the loading dock, you will be provided with specific instructions for entering the security checkpoint and a loading time at the end of the Summit.

After unloading materials at the loading dock during your scheduled time, drop off your items at your Expo booth, and proceed to self-parking. After parking, you may return to set up your booth.

Complimentary wi-fi is provided by the hotel to all attendees.

If you would like to order Electrical Services i.e. electrical outlets, extension cord, etc, please download and fill out the Electrical Services form below. Complete and email to: dlr.electrical.order.form@disney.com

If you would like to order AV Services i.e. monitors, projectors, etc., please complete your order online: Encore Event Now Exhibitor Services

The exhibitor assumes all responsibility for any and all loss, theft and/or damage to exhibitor’s displays, equipment and other property while on Disneyland® Resort premises, and hereby waives any and all claims and/or demands it may have against Disney Destinations, LLC, its parent and/or any of its affiliate companies arising from such loss, theft and/or damage. In addition, the exhibitor agrees to defend (if requested by Disney with counsel satisfactory to Disney), indemnify and hold harmless Organization and Disney Destinations, LLC and their respective parent, subsidiary and other related and affiliated companies from and against any and all liabilities, obligations, claims, damages, suits, costs and expenses, including, without limitation, attorneys’ fees, costs of court and costs of other professionals, arising from directly and/or indirectly and/or in connection with the exhibitor’s occupancy and/or use of the exhibition premises and/or any part thereof and/or any act, error and/or omission of the exhibitor and/or its employees, subcontractors and/or agents.